Notes 6.5: Mail and Calendars

Course Specifications

Course number: 084610
Software: Lotus and Notes
Course length: 1.0 day(s)

Course Description

Welcome to Notes 6.5: Mail and Calendars. This course is for the new user of Notes 6.5 and assumes no experience with Notes or any other email application. The topics covered are the critical skills you need to get started sending and responding to email in Notes, as well as maintaining your Calendar and scheduling meetings.

Course Objective: You will use Notes 6.5 to send and receive mail messages, schedule appointments and meetings, maintain a list of contacts, and keep track of tasks.

Target Student: The target student for this course is an end user who has not used an email package, works for a company that uses or is moving to Notes, needs to send and receive emails, and needs to manage his/her Calendar and To Do list.

Prerequisites: To ensure students' success with this course, we recommend that they first take the following Element K course or have equivalent knowledge: Introduction to Personal Computers Using Windows XP or Introduction to Personal Computers Using Windows 2000

Delivery Method: Instructor led, group-paced, classroom-delivery learning model with structured hands-on activities.

Hardware Requirements

• Intel processor.
• A monitor that will support 800 x 600 resolution or higher.
• A Windows-compatible mouse.
• 275 MB of hard-disk space.
• 128 MB of RAM required; 256 MB of RAM recommended.
• Either a local CD-ROM drive, DVD drive, or access to a networked CD-ROM drive.
• A Local Area Network (LAN) adapter that works with any network operating system that supports Notes.

Platform Requirements

• Microsoft Windows 2000 or Microsoft Windows XP.

Software Requirements

• Microsoft Windows 2000 or Microsoft Windows XP.
• Windows 2000 server.
• Windows 2000 Service Pack 3.
• Lotus Domino server.
• Lotus Domino Administrator.
• Lotus Notes 6.5 Client.

Performance-based Objectives

Upon successful completion of this course, students will be able to:

• identify the components of the Notes client environment, explore the mail database, and create and respond to messages.
• create mail messages by using various mail options.
• manage your mail by using folders and rules.
• add contacts and create mail groups.
• use the Calendar to schedule appointments.
• schedule meetings.
• use the To Do list.

Course Content

Lesson 1: Getting Started with Notes

Topic 1A: Logging In to Notes

Topic 1B: Open the Mail Database

Topic 1C: Create and Send Messages

Topic 1D: Read and Respond to Messages

Topic 1E: Print a Message

Lesson 2: Creating Mail Messages

Topic 2A: Address a Message

Topic 2B: Format a Message

Topic 2C: Check Spelling

Topic 2D: Set Delivery Options

Topic 2E: Reply with Comments

Topic 2F: Forward Messages

Topic 2G: Attach Files

Topic 2H: Send Draft Messages

Lesson 3: Managing Mail

Topic 3A: Create New Folders

Topic 3B: Move Messages into Folders

Topic 3C: Delete Messages and Folders

Topic 3D: Work with Attachments

Topic 3E: Enable Out-of-Office Mail

Topic 3F: Create Rules

Topic 3G: Use Notes Help

Lesson 4: Creating Contacts

Topic 4A: Add a Contact

Topic 4B: Create a Mail Group

Lesson 5: Using the Calendar

Topic 5A: Set Up the Calendar

Topic 5B: Create Calendar Entries

Topic 5C: Edit Calendar Entries

Topic 5D: Move Calendar Entries

Topic 5E: Delete Calendar Entries

Topic 5F: Print the Calendar

Lesson 6: Scheduling Meetings

Topic 6A: Create a Meeting Invite

Topic 6B: Find Free Time

Topic 6C: Reserve Rooms and Resources

Topic 6D: Respond to Meeting Invitations

Topic 6E: Cancel Meetings

Topic 6F: Reschedule Meetings

Topic 6G: Create a Group Calendar

Lesson 7: Using the To Do List

Topic 7A: Create a To Do List Item

Topic 7B: Delegate a To Do List Item

Topic 7C: Edit a To Do List Item

Topic 7D: Complete a To Do List Item

Topic 7E: Print a To Do List

Appendix A: New Features in Notes 6.5

Appendix B: Managing Junk Mail

Appendix C: Using iNotes Web Access

Appendix D: Using IBM Lotus Instant Message (Sametime)