Office 2007:
New
Features
Frequently asked questions and instructor notes
All our courses assume that each student has a personal computer to use during the class. Our hands-on approach to learning requires that they do. This topic gives information on how to set up the classroom to teach this course. It includes minimum requirements for the students’ personal computers, setup information for the first time you teach the class, and setup information for each time that you teach after the first time you set up the classroom.
The Windows operating system and the Microsoft Office 2007 suite are subject to continual updating by Microsoft. The versions of each that you install are, by definition, different from the versions that we used to prepare this course. The setup process described here may vary slightly from what you encounter. This also applies to activities and screen shots throughout the course.
Hardware requirements
You need a server computer that’s connected to a classroom network for this course. Make sure the classroom computers meet the following system requirements before starting your setup.
Server computer requirements
The server computer should have:
· A keyboard and a mouse
· Pentium 550 MHz processor (or higher)
· 256 MB RAM (512 MB recommended)
· 4 GB available hard disk space
· CD-ROM drive
· SVGA at 1024 × 768, or higher resolution monitor
· A physical printer isn’t required, but installing a printer driver is helpful.
· Network card and relevant cabling
· Windows Server 2003, Standard or Enterprise Edition
· Exchange Server 2003, Standard or Enterprise Edition
· A connection to the Internet
Student computer requirements
Each student’s personal computer should have:
· A keyboard and a mouse
· Pentium 550 MHz processor (or higher)
· 256 MB RAM (or higher)
· 4 GB available hard disk space
· CD-ROM drive
· SVGA at 1024 × 768, or higher resolution monitor
· A physical printer is not required, but installing a printer driver is helpful.
Software requirements
You need the following software:
· Windows XP, Windows Vista, or Windows Server 2003
· Microsoft Office 2007
· A printer driver
· The Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs. (If this isn’t installed, students can’t complete activity C-3 in the unit, “New Word features,” and activity C-1 in the unit, “New PowerPoint features.”)
· If you’re using Windows XP, install the Microsoft XPS Essentials Pack. (If this isn’t installed, students can’t complete activity C-3 in the unit, “New Word features.”) If you’re using Windows Vista, this software isn’t required.
Network requirements
The following network components and connectivity are also required for this course:
· Internet access, for the following purposes:
· Updating the Windows operating system and Microsoft Office 2007 at update.microsoft.com
· Downloading the Student Data files (if necessary)
· Downloading the Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs from www.microsoft.com/downloads.
· Downloading the Microsoft XPS Essentials Pack from www.microsoft.com/downloads
· A valid e-mail address for Outlook configuration. (Students need to send and receive e-mail throughout the unit titled “New Outlook features.”)
First-time server computer setup instructions
The first time you teach this course, you need to perform the following steps to set up the server computer.
Setting up the server
1 With the assistance of the system administrator for the training center, identify the computer to be used as the mail server.
2 Start the installation of Windows Server 2003 according to the software manufacturer’s instructions. Select NTFS as the file system.
3 In the Windows Server 2003 Setup Wizard, when prompted, enter your name in the Name box. (Any name other than Administrator or guest will do.) In the Organization box, enter Outlander Spices. Click Next.
4 Under Licensing Modes, specify the number of concurrent connections as 20. Click Next.
5 In the Computer name box, enter SERVER1. Enter password as the Administrator password. Click Next.
6 Click Yes in the warning box about the password not being strong.
7 Verify that the current date, time, and time zone are displayed. Click Next.
8 Select custom network settings and click Next.
9 Use custom network settings to configure Internet Protocol (TCP/IP) with an appropriate static IP address, such as 192.168.1.245 or one supplied by your network administrator. Apply an appropriate subnet mask (click the Subnet mask box).
10 Enter the preferred gateway and DNS server as given by your network administrator. Click OK, and then click Next.
11 Join the default workgroup named WORKGROUP.
12 Wait for a few minutes, so that Windows Server 2003 installs and performs the final tasks.
13 After the server restarts, log on as Administrator. Then, close the Manage Your Server window.
14 Install the latest critical updates and service packs from www.windowsupdate.com. When the system restarts, log on as Administrator.
15 Run Dcpromo.exe to start the Active Directory Installation Wizard.
a Click Next twice.
b Under Domain Controller Type, verify that “Domain controller for a new domain” is selected. Click Next.
c Under Create a new, verify that “Domain in a new forest” is selected. Click Next.
d Under New Domain Name, in the “Full DNS name for new domain” box, enter outlanderspices.com. Click Next.
e Under NetBIOS Name, verify that the NetBIOS Name is OUTLANDERSPICES. Click Next.
f Under Database and Log folders, accept all file-location defaults. Click Next.
g Under Shared System Volume, accept all file-location defaults. Click Next.
h If the DNS service isn’t configured, the Active Directory Installation Wizard opens the DNS Registration Diagnostics screen. Otherwise, wait for the installation of Active Directory to finish.
i On the DNS Registration Diagnostics screen, verify that the following option is selected:
“Install and configure DNS server on this computer, and set this computer to use this DNS server as its preferred DNS server (if DNS is not configured).”
Click Next.
j Under Permissions, select “Permissions compatible only with Windows 2000 or Windows Server 2003 operating systems.” Click Next.
k Under Directory Services Restore Mode Administrator Password, in the Restore Mode Password box, enter password. In the Confirm password box, enter password. Click Next.
l View the Summary page. Click Next.
m After Active Directory is configured, click Finish.
n Click Restart Now.
o Log on as Administrator. From the Log on to list, select OUTLANDERSPICES, if necessary.
Setting up Internet Information Server (IIS)
1 Click Start and choose Manage Your Server (if the page isn’t already displayed).
2 Under Managing Your Server Roles, click Add or remove a role. The Configure Your Server Wizard appears. Click Next.
3 Under Server Role, select Application server (IIS, ASP.NET). Click Next.
4 Under Application Server Options, do the following:
a Check FrontPage Server Extensions.
b Check Enable ASP.NET.
c Click Next.
5 View the Summary page and click Next.
6 Click Finish when the installation is complete.
Installing SMTP Service, NNTP Service, and World Wide Web Publishing Service
1 Click Start and choose Control Panel, Add or Remove Programs.
2 Click Add/Remove Windows Components.
3 From the Components list, select Application Server, and then click Details. Then, do the following:
a Verify that ASP.NET is checked.
b Select Internet Information Services (IIS) and click Details.
c Under Subcomponents of IIS, check NNTP Service and SMTP Service, and verify World Wide Web Service is checked.
d Click OK twice. Click Next.
e Wait until components are installed and configured, and then click Finish.
4 Close the Add or Remove Programs window.
Installing the Windows Support Tools
1 On the installation CD, browse to the Support folder.
2 Select the Tools folder.
3 Double-click SUPTOOLS.MSI. Click Next.
4 Read and agree to the license and click Next.
5 Verify that your name and organization are correct, and click Next.
6 Accept the default file locations, and click Install Now.
7 Click Finish.
Setting up the Domain Security Policy
1 Click Start and choose Administrative Tools, Domain Security Policy to open the Default Domain Security Settings window.
2 In the left pane, expand Account Policies.
3 Click Password Policy. Then:
a Disable the “Password must meet complexity requirements” option.
b Set the minimum password length to zero characters.
4 Close the Default Domain Security Settings window.
Setting up the Exchange Server
1 Start the Microsoft Exchange Server 2003 setup. Under Deployment, click Exchange Deployment Tools.
2 Select Deploy the first Exchange 2003 server.
3 Click New Exchange 2003 Installation.
4 Verify or perform each of the following steps for a new Exchange 2003 Installation.
a Verify that Windows Server 2003 is installed.
b Verify that NNTP, SMTP, World Wide Web services, and ASP.NET are installed.
c Click Start and choose Command Prompt. Enter DCDiag. Review the DCDiag log for any errors or warnings.
d In the Command Prompt box, enter NetDiag. Review the NetDiag log for any errors or warnings.
e Click Run ForestPrep now. When the Microsoft Exchange Installation Wizard appears, click Next. Read and agree to the license and click Next. Enter your product identification key and click Next. In the Action column, verify that ForestPrep is listed and click Next. Verify that the Administrator account is listed and click Next. When ForestPrep is complete, click Finish.
f Click Run DomainPrep now. When the Microsoft Exchange Installation Wizard appears, click Next. Read and agree to the license and click Next. Enter your product identification key and click Next. In the Action column, verify that DomainPrep is listed and click Next. When DomainPrep is complete, click Finish.
5 Click Run Setup now.
6 When the Microsoft Exchange Installation Wizard appears, click Next.
7 Read and agree to the license. Click Next.
8 Enter your product identification key and click Next.
9 On the Component Selection screen, observe the default selections, and then click Next.
10 On the Installation Type screen, verify that “Create a new Exchange Organization” is selected. Click Next.
11 Edit the Organization Name box to read Outlander Spices. Click Next.
12 Under Licensing Agreement, select “I agree that I have read and will be bound by the license agreements for this product.” Click Next.
13 On the Installation Summary screen click Next.
14 Wait until all components have been installed, and click Finish. (You might have to wait a long time for the installation to be completed.)
15 When the installation is complete, click Exit to close the Microsoft Exchange Server dialog box.
16 Restart the computer. Under Shutdown Event Tracker, from the Option list, select Application Installation (Planned). Click OK.
17 Log on as Administrator.
Setting up users on the server
1 Start the Active Directory Users and Computers console. (Click Start and choose Administrative Tools, Active Directory Users and Computers.)
2 Create new user accounts for students and one for the instructor. To accomplish this, do the following:
a Expand OutlanderSpices.com.
b Right-click Users and choose New, User.
c In the Active Directory Users and Computers console, under your domain name, select Users, and create a user account for each student and one instructor account. For the account names, use StudentXX, where XX represents a two-digit number (01, 02, 03, and so on); for example, Student01, Student02, Student03… Student25. Create at least nine student accounts. Use Instructor as the instructor account name.
d For each account, in the second step of the New Object – User dialog box, do the following:
· Clear the “User must change password at next logon” option.
· Check “User cannot change password.”
· Check “Password Never Expires.”
e For each account, in the third step of the New Object – User dialog box, verify that “Create an Exchange mailbox” is checked and that Alias, Server, and Mailbox Store information appears for the user. This ensures that Exchange mailboxes are created for each user.
f Click Next, and then click Finish.
3 Right-click the Instructor user you just created, and choose Add to a group. Then, do this:
a Click Object Types. Select Groups. Click OK.
b Click Advanced.
c Click Find Now. From the Search result list, select Domain Admins. Click OK twice.
d In the confirmation box, click OK.
4 Close the Active Directory Users and Computers console.
First-time student computer setup instructions
The first time you teach this course, you need to perform the following steps to set up each student computer.
1 Install Windows XP on an NTFS partition according to the software manufacturer’s instructions.
Note: You can also use Windows Vista or Windows Server 2003, but the screen shots in this course were taken using Windows XP, so students’ screens will look somewhat different.
2 Use custom network settings to configure Internet Protocol (TCP/IP). Enter a static IP address for each student computer with a subnet mask. (Use internal IP addresses in a range such as 192.168.1.51, and so on.)
3 Name the computers COMPUTER01, COMPUTER02, COMPUTER03, and so on. Make all classroom computers part of the domain named OUTLANDERSPICES.
4 Use the server’s IP address (192.168.1.245) as the preferred DNS server.
5 After installing Windows XP on each student computer, log on to each computer as Administrator.
6 In the Getting Started with Windows screen, clear the “Show this screen at startup” check box. Click Exit.
7 If the operating system is Windows XP, then launch the Control Panel, open the Display Properties dialog box and apply the following settings:
· Theme — Windows XP
· Screen resolution — 1024 by 768 pixels
· Color quality — High (24 bit) or higher
8 If Windows is already loaded on this PC, verify that Internet Explorer is the default Web browser. (If you installed Windows yourself, skip this step.)
a Click Start, All Programs, Internet Explorer.
b Choose Tools, Internet Options.
c Check “Internet Explorer should check to see whether it is the default browser.”
d Click OK to close the Internet Options dialog box.
e Close and reopen Internet Explorer.
f If a prompt appears, asking you to make Internet Explorer your default browser, click Yes.
g Close Internet Explorer.
9 Open Internet Explorer and navigate to update.microsoft.com. Update the operating system with the latest critical updates and service packs.
10 Install Microsoft Office 2007 according to the software manufacturer’s instructions, as follows:
a When prompted for the CD key, enter the code included with your software.
b Select the Customize installation option and click Next.
c Activate the Installation Options tab.
d For Word, Excel, PowerPoint, Access, Outlook, Office Shared Features, and Office Tools, click the dropdown arrow and choose Run all from My Computer.
e For Publisher, click Not Available.
f On the User Information tab, in the Full Name box enter Student01, Student02, Instructor, and so on. Leave the initials box blank, and enter Outlander Spices as the organization.
g Click Install Now.
h On the last screen of the Office 2007 installer, click Go to Office Online. Internet Explorer displays the Office Online Web site, and the installer window closes.
i On the Office Online Web page, activate the Downloads tab.
j Download and install any available updates.
k Close Internet Explorer.
11 If you don’t have the data CD that came with this manual, download the Student Data files for the course. You can download the data directly to student machines, to a central location on your own network, or to a disk.
a Connect to www.courseilt.com/instructor_tools.html.
b Click the link for Microsoft Office 2007 to display a page of course listings, and then click the link for Office 2007: New Features.
c Click the link for
downloading the Student Data files, and follow the instructions that appear on
your screen.
12 Create a student data folder on each student’s computer, and copy the Student Data files to that folder.
13 Start Word.
a Activate the software. After activating, the Welcome to the 2007 Microsoft Office System dialog box appears.
b On the Privacy Options screen, verify that “Search Microsoft Office Online for Help content when I’m connected to the Internet” is checked.
c Verify that “Download a file periodically that helps determine system problems” is cleared.
d Verify that “Sign up for the Customer Experience Improvement Program” is cleared.
e Click Next.
f Select “I don’t want to use Microsoft Update.”
g Click Finish to close the dialog box.
14 To ensure that students don’t get a security warning when they open files in Word, designate the student data folder as a Trusted Location:
a Click the Office Button and choose Word Options to open the Word Options dialog box.
b On the Trust Center page, click Trust Center Settings. The Trust Center dialog box opens.
c Navigate to the Trusted Locations page.
d Click Add new location. The Microsoft Office 2007 Trusted Location dialog box opens.
e Click Browse and navigate to the student data folder.
f Click OK to close the Browse dialog box.
g Check Subfolders of this location are also trusted.
h Click OK to close the Microsoft Office 2007 Trusted Location dialog box.
i Click OK to close the Trust Center dialog box.
j Click OK to close the Word Options dialog box.
k Close Word.
15 If you’re using Microsoft Windows XP or Microsoft Windows Server 2003, download and install the Microsoft XML Paper Specification Essentials Pack. If you’re using Microsoft Windows Vista, skip this step.
a Connect to http://www.microsoft.com and search for “Microsoft XML Paper Specification Essentials Pack.”
b Install the software according to the software manufacturer’s instructions.
16 Download and install the Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs. (Do this even if you’re using Windows Vista.)
a Connect to http://www.microsoft.com and search for “2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS.”
b Install the software according to the software manufacturer’s instructions.
17 On each computer, install the Install Windows Desktop Search 3.0 RTW. Without this, students can’t complete Activity A-1 in the unit, “New Outlook features.”
a Download Windows Desktop Search 3.0 RTW from www.microsoft.com (Connect to the site and search for “Windows Desktop Search 3.0” to locate the download page for your operating system and version.)
b When prompted to download or save the file, save it to the desktop.
c Copy the downloaded executable to the desktop of every student machine.
d From the desktop, launch the executable.
e Follow the steps in the wizard to install the software.
18 Log off and log on to each computer with the relevant user name (StudentXX). This name matches the student’s Windows Server 2003 user account name. (From the Log on to list, select OUTLANDERSPICES.)
19 On each computer, start Outlook 2007. Follow the on-screen prompts in the Outlook 2007 Setup Wizard.
a On the E-mail Accounts screen, select Yes and click Next.
b On the Account Basics screen, check “Manually configure server settings” and click Next.
c On the Choose E-mail Service screen, select Microsoft Exchange Server and click Next.
d On the Exchange Server Settings screen, in the Microsoft Exchange Server box, enter SERVER1. In the User Name box, enter the student’s user name StudentXX. (This name matches the student’s Windows user account name.) Click Check Name. If the Exchange Server can’t be found, recheck your IP addresses to make sure they’re all set correctly on the server and clients. Important note: The default gateway IP should be set to your server’s IP address. When Outlook connects to Exchange, the server and the user name are underlined. Click Next.
e Click Finish.
20 If a User Name dialog box appears, click OK. Maximize the Outlook window.
21 From the Instructor’s Outlook mailbox, send the following messages to each student account.
a A message welcoming students to class. Mark the message as High importance.
b A message with the data file, Analysis.docx, attached. This file can be found in c:\Student Data\Unit_06
Setup instructions for every class
Every time you teach this course, you need to perform the following steps to set up the server and each student computer.
Server computer
1 Remove the student accounts created for the previous class.
a At the server, choose Start, Administrative Tools, Active Directory Users and Computers.
b Expand OutlanderSpices.com.
c Open the Users folder.
d In the Name list, right-click each student name.
e Choose Delete to delete the student account.
2 Use the Exchange System Manager to delete all Exchange Mailboxes from the server. After a mailbox is marked as deleted, you need to purge it manually. In the mailbox listing, right-click the mailbox and choose Purge.
3 Create new student accounts for the class.
4 Create new Exchange Mailboxes for each student.
Topic B: Frequently asked questions
There are no frequently asked questions for this course at this time.
Topic C: Course notes
There are no notes for this course at this time.
Topic D: Additional information
There is no additional information for this course at this time.