Office 2007:
Web
Components and Collaboration
Frequently asked questions and instructor notes
All our courses assume that each student has a personal computer to use during the class. Our hands-on approach to learning requires they do. This topic gives information on how to set up the classroom to teach this course. It includes minimum requirements for the students’ personal computers, setup information for the first time you teach the class, and setup information for each time that you teach after the first time you set up the classroom.
Server computer requirements
The server computer should have:
· A keyboard and a mouse
· A Pentium 1 GHz processor (or higher)
· 512 MB RAM (1GB recommended)
· 10 GB available hard disk space
· An SVGA monitor (800×600 minimum; 1024×768 recommended)
· Network card and relevant cabling
· Windows 2003 Server, Standard or Enterprise Edition
· Exchange 2003, Standard or Enterprise Edition
· SharePoint Server 2007 Standard
· ASP.NET v. 2 and v. 3(available via download from a Microsoft Web site or via Windows Update)
· A connection to the Internet
Student computer requirements
Each student’s personal computer should have:
· A keyboard and a mouse
· A Pentium 550 MHz processor (or higher)
· 512 MB RAM (higher recommended)
· 7 GB available hard disk space
· An SVGA monitor (1024×768)
· A network card and relevant cabling
· Windows XP Professional with SP 2, or later
· Microsoft Office 2007 Pro
· A connection to the Internet
· A printer driver. An actual printer is not required.
First-time server computer setup instructions
The first time you teach this course, you’ll need to perform the following steps to set up the server computer.
Setting up the server
1 With the assistance of the system administrator for the training center, identify the computer to be used as the mail server.
2 Start the installation of Windows Server 2003 according to the software manufacturer’s instructions. Select NTFS as the file system.
3 In the Windows Server 2003 Setup Wizard, when prompted, enter your name in the Name box. (Any name other than Administrator or guest will do.) In the Organization box, enter Outlander Spices. Click Next.
4 Under Licensing Modes, specify the number of concurrent connections as 20. Click Next.
5 In the Computer name box, enter SERVER1. Enter password as the Administrator password. Click Next.
6 Click Yes in the warning box that appears.
7 Verify that the current date, time, and time zone are displayed. Click Next.
8 Use the standard network settings (DHCP) or enter custom settings for Internet connectivity in your environment.
9 Join the default workgroup named WORKGROUP.
10 Wait for a few minutes so that Windows Server 2003 installs and performs the final tasks.
11 After the server restarts, log on as Administrator. On the Manage Your Server window, click Windows Update. Install any service packs or critical updates. (You might need to remove the IE Enhanced Security Configuration component by using Add/Remove Windows Components. As this server is meant to be used in an isolated network environment, this should not cause any problems.)
12 Install any related optional software, such as the .NET Framework components (ASP.NET v.2 and 3). As components are added, more updates may be required. If connectivity is lost, you might have to re-establish any manual IP settings, as described above.
13 Once the updates are complete, change the IP settings by using the Internet Protocol properties dialog box for the Local Area Connection. Configure Internet Protocol (TCP/IP) with a private static IP address of 192.168.1.245 and a subnet mask of 255.255.255.0. Enter 192.168.1.245 as the default gateway and as the Preferred DNS server. Click OK twice and close the Local Area Connection window. (Note: Another static address can be used, but be sure it doesn’t conflict with another machine on your network. Substitute your address for all of the instances of the recommended address.)
14 Run Dcpromo.exe to start the Active Directory Installation Wizard.
a Click Next twice.
b Under Domain Controller Type, verify that “Domain controller for a new domain” is selected. Click Next.
c Under Create a new, verify that “Domain in a new forest” is selected. Click Next.
d Under New Domain Name, in the “Full DNS name for new domain” box, enter outlanderspices.com. Click Next.
e Under NetBIOS Name, verify that the NetBIOS Name is OUTLANDERSPICES. Click Next.
f Under Database and Log folders, accept all file-location defaults. Click Next.
g Under Shared System Volume, accept all file-location defaults. Click Next.
h If the DNS service isn’t configured, the Active Directory Installation Wizard will open the DNS Registration Diagnostics screen. Otherwise, wait for the installation of Active Directory to finish.
i On the DNS Registration Diagnostics screen, verify that the following option is selected:
Install and configure DNS server on this computer, and set this computer to use this DNS server as its preferred DNS server (if DNS is not configured).
Click Next.
j Under Permissions, select “Permissions compatible only with Windows 2000 or Windows Server 2003 operating systems.” Click Next.
k Under Directory Services Restore Mode Administrator Password, in the Restore Mode Password box, enter password. In the Confirm password box, enter password. Click Next.
l View the Summary page. Click Next.
m After Active Directory is configured, click Finish.
n Click Restart Now.
o Log on as Administrator. From the Log on to list, select OUTLANDERSPICES, if necessary.
Setting up Internet Information Server (IIS)
1 Click Start and choose Manage Your Server (if the page is not already displayed).
2 Under Managing Your Server Roles, click Add or remove a role. The Configure Your Server Wizard appears. Click Next.
3 Under Server Role, select Application server (IIS, ASP.NET). Click Next.
4 Under Application Server Options, do the following:
a Check FrontPage Server Extensions.
b Check Enable ASP.NET.
c Click Next.
5 View the Summary page and click Next.
6 Click Finish when the installation is complete.
Installing SMTP Service, NNTP Service, and World Wide Web Publishing Service
1 Click Start and choose Control Panel, Add or Remove Programs.
2 Click Add/Remove Windows Components.
3 From the Components list, select Application Server, and then click Details. Then, do the following:
a Check ASP.NET (if necessary).
b Select Internet Information Services (IIS) and click Details.
c Under Subcomponents of IIS, check NNTP Service, SMTP Service, and World Wide Web Service (the last if necessary).
d Click OK twice. Click Next.
e Wait until components are installed and configured, and then click Finish.
4 Close the Add or Remove Programs window.
Installing the Windows Support Tools
1 On the installation CD, browse to the Support folder.
2 Open the Tools folder.
3 Double-click SUPTOOLS.MSI. Click Next.
4 Read and agree to the license and click Next twice.
5 Click Install Now.
6 Click Finish.
Setting up the Domain Security Policy
1 Click Start and choose Administrative Tools, Domain Security Policy to open the Default Domain Security Settings window.
2 In the left pane, expand Account Policies.
3 Click Password Policy. Then:
a Disable the “Password must meet complexity requirements” option.
b Set the minimum password length to zero characters.
4 Close the Default Domain Security Settings window.
Setting up the Exchange Server (to support activities in the “Outlook integration” and “Office collaboration” units)
1 Start the Microsoft Exchange Server 2003 setup. Under Deployment, click Exchange Deployment Tools.
2 Select Deploy the first Exchange 2003 server.
3 Click New Exchange 2003 Installation.
4 Verify or perform each of the following steps for a new Exchange 2003 Installation.
a Verify that Windows Server 2003 is installed.
b Verify that NNTP, SMTP, World Wide Web services, and ASP.NET are installed.
c Click Start and choose Run. Enter DCDiag /f:<name of log file> and click OK. Review the DCDiag log file for any errors or warnings.
d Click Run ForestPrep now. When the Microsoft Exchange Installation Wizard appears, click Next. Read and agree to the license and click Next. Enter your product identification key (if necessary) and click Next twice. When ForestPrep is complete, click Finish.
e Click Run DomainPrep now. When the Microsoft Exchange Installation Wizard appears, click Next. Read and agree to the license and click Next. Enter your product identification key (if necessary) and click Next. In the warning box, click OK (if necessary). When DomainPrep is complete, click Finish.
5 Click Run Setup now.
6 When the Microsoft Exchange Installation Wizard appears, click Next.
7 Read and agree to the license. Click Next.
8 Enter your product identification key (if necessary) and click Next.
9 On the Component Selection screen, observe the default selections, and then click Next.
10 On the Installation Type screen, verify that “Create a new Exchange Organization” is selected. Click Next.
11 Edit the Organization Name box to read Outlander Spices. Click Next.
12 Under Licensing Agreement, select “I agree that I have read and will be bound by the license agreements for this product.” Click Next.
13 On the Installation Summary screen, click Next.
14 During the Microsoft Exchange Domain preparation step, if a Microsoft Exchange Installation Wizard message box appears, click OK.
15 Wait until all components have been installed, and click Finish. (You might have to wait a long time for the installation to be completed.)
16 When the installation is complete, click Exit to close the Microsoft Exchange Server dialog box.
17 Click Start and choose Shut Down. In the Shut Down Windows dialog box, from the “What do you want the computer to do” list, select Restart.
18 Under Shutdown Event Tracker, from the Option list, select Application Installation (Planned). Click OK.
Setting up users on the server
1 Start the Active Directory Users and Computers console. (Click Start and choose Administrative Tools, Active Directory Users and Computers.)
2 Create new user accounts for students and one for the instructor. To accomplish this, do the following:
a Expand OutlanderSpices.com.
b Right-click Users and choose New, User.
c Create a user account for each student and one instructor account. For the account names, use StudentXX where XX represents a two-digit number (01, 02, 03, and so on); for example, Student01, Student02, Student03… Student25. Enter the names in both the First name and User logon name boxes. Create at least nine student accounts. Use Instructor as the instructor account name.
d For each account, in the second step of the New Object – User dialog box, do the following:
· Clear the “User must change password at next logon” option.
· Check “User cannot change password.”
· Check “Password Never Expires.”
e For each account, in the third step of the New Object – User dialog box, verify that “Create an Exchange mailbox” is checked and that Alias, Server, and Mailbox Store information appears for the user. This will ensure that Exchange mailboxes are created for each user.
f Click Next, and then click Finish.
3 Right-click the Instructor user you just created, and choose Add to a group. Then, do this:
a Click Object Types. Select Groups. Click OK.
b Click Advanced.
c Click Find Now. From the Search result list, select Domain Admins. Click OK twice.
d In the confirmation box, click OK.
4 Close the Active Directory Users and Computers console.
Setting up the SharePoint Server (to support activities in the “Office collaboration” unit)
1 When the install program is first run (automatically if installed via a CD), it will check system prerequisites. Follow any instructions for installation or configuration of these prerequisites.
2 Install the SharePoint server.
a Enter the Product Key.
b Choose the Basic installation. Installation can take 10 minutes or more to complete.
c On the last page of the installation dialog box, confirm that Run Configuration Wizard is selected. Click Close.
d On the Welcome screen, click Next.
e On the warning screen, click Yes. The automatic configuration can take 15 minutes or more to complete.
f After the wizard stops, click Finish.
g After the wizard closes, Internet Explorer will launch the SharePoint site’s welcome page.
3 Create a new site named Outlander Cookbook.
a In SharePoint, click the Sites tab. (Obviously, before this, they will need to have installed SharePoint.)
b Click Create Site.
c In the Title box, enter Outlander Cookbook.
d If desired, enter a description in the Description box.
e In the URL name box, enter cookbook.
f Under Select a template, select Document Workspace.
g Check List this new site in the site directory (scroll down if necessary).
h Click Create.
4 Upload the docs from the current unit folder.
a Transfer the student data files for the “Office collaboration” unit to the server. Exclude one file, Update.docx. (This can also be done from one of the other computers.)
b In Internet Explorer, click Documents.
c Click Shared Documents.
d Click Upload.
e Click Browse, then locate the documents in the SharePoint unit in the Student Data folder. Upload each document.
5 Add students as users of the site.
a Click People and Groups.
b Click New.
c In the Users/Groups box, enter the user names for your students.
d Under Give Permission, verify that Home Members [Contribute] is selected.
e Click OK.
f Click Site Permissions.
g Select Actions, Edit Permissions.
h Check the box beside Home Members
i Click Actions and select Edit User Permissions.
j Under Permissions, check Full Control. Click Okay.
6 Create workflows for the course.
a Click Documents.
b Click Shared Documents.
c Click Settings and choose Document Library Settings.
d Click Workflow settings.
e In the Type a unique name for this workflow box, enter Cookbook approval.
f Click Next (to use the default settings for an Approval workflow).
g Under Assign tasks to, select All participants simultaneously (parallel).
h Click Approvers to open the Add Recipients window.
i Enter the first user name and press Enter.
j Click Add.
k Enter the remaining users’ names.
l Click OK.
m Click OK to save the workflow settings.
n In the list of visited pages, click Shared Documents.
o From the Chapter 1 drop-down menu, select Workflows.
p Click Cookbook approval.
q Click Start.
r Repeat the steps o through q for Cookbook.
Allowing incoming connections (optional, in case server doesn’t respond to the student computers)
1 Click Start and choose Administrative Tools, Services.
2 Select Windows Firewall/Internet Connection Sharing.
3 Right-click and choose Properties.
4 In Startup type, select Disabled.
First-time student computer setup instructions
The first time you teach this course, you’ll need to perform the following steps to set up each student computer.
1 Install Microsoft Windows XP Professional on an NTFS partition according to the software manufacturer’s instructions.
2 Name the computers COMPUTER01, COMPUTER02, COMPUTER03, and so on.
3 After installing Windows XP on each student computer, log on to each computer as Administrator.
4 In the Getting Started with Windows screen, clear the “Show this screen at startup” check box. Click Exit.
5 Install the latest critical updates and service packs from www.windowsupdate.com. When the system restarts, log on as Administrator.
6 Install Microsoft Office 2007 Pro according to the software manufacturer’s instructions, as follows:
a When prompted for the CD Key, enter the 25-character code included with the software. Click Next.
b Check “I accept the terms in the License Agreement.” Click Continue.
c Select the Customize installation option.
d On the Installation Options tab, click the drop-down arrow next to Publisher. Then, choose Not Available.
e Next to Microsoft Office Word, click the drop-down arrow and choose Run all from My Computer. Repeat this procedure for Access, Excel, Outlook, and PowerPoint.
f Next to Office Shared Features, click the drop-down arrow and choose Run all from My Computer.
g Next to Office Tools, click the drop-down arrow and choose Run all from My Computer.
h On the User Information tab, in the Full Name box enter Student01, Student02, Instructor, and so on; leave the initials box blank; and enter Outlander Spices as the organization.
i Click Install Now to start the installation.
j When the installation is complete, click Close.
7 Download and install the Microsoft XML Paper
Specification Essentials Pack Version 1.0.
a Connect to http://www.microsoft.com and search for “Microsoft Core XML Services 6.0..
b Install the software according to the software manufacturer’s instructions.
c On Microsoft’s site search for “Microsoft XML Paper Specification Essentials Pack Version 1.0.”
d Install the software according to the software manufacturer’s instructions.
8 Download and install the Microsoft Save as
PDF or XPS Add-in for 2007 Microsoft Office programs.
a Connect to http://www.microsoft.com and search for “2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS.”
b Install the software according to the software manufacturer’s
9 Use custom network settings to configure Internet Protocol (TCP/IP). Enter a static IP address for each student computer with a subnet mask. (Use internal IP addresses in a range such as 192.168.1.51, and so on.)
10 Make all classroom computers part of the domain named OUTLANDERSPICES.
11 Use the server’s IP address (192.168.1.245) as the preferred DNS server.
12 Log off and log on to each computer with the relevant user name (StudentXX). This name matches the student’s Windows Server 2003 user account name. (From the Log on to list, select OUTLANDERSPICES.)
13 In the Getting Started with Windows screen, if it appears, clear the “Show this screen at startup” check box. Click Exit.
14 Adjust the computer’s display properties as follows:
a On the desktop, right-click and choose Properties.
b On the Settings tab, change the Screen resolution to 1024×768 pixels.
c Click OK.
d If you are prompted to accept the new settings, click OK and click Yes. Then, if necessary, close the Display Properties dialog box.
15 On each computer, start Outlook 2007. Follow the on-screen prompts in the Outlook 2007 Setup Wizard.
a On the E-mail Accounts screen, select Yes and click Next.
b On the Add New E-mail Account screen, check “Manually configure server settings” and click Next.
c On the Choose E-mail Service screen, select Microsoft Exchange and click Next.
d On the Exchange Server Settings screen, in the Microsoft Exchange Server box, enter SERVER1. In the User Name box, enter the student’s user name StudentXX. (This name matches the student’s Windows user account name.) Click Check Name. If the Exchange Server can’t be found, recheck your IP addresses to make sure they are all set correctly on the server and clients. Important note: The default gateway IP should be set to your server’s IP address. When Outlook connects to Exchange, the server and the user name will be underlined. Click Next.
e Click Finish.
f If a User Name dialog box appears, click OK.
g On the registration screen, choose the appropriate type or click Cancel.
h On the Privacy Options screen, click OK.
16 Configure Internet Explorer 7 to allow active
content on local files:
h On the Start menu, right-click Internet and choose Internet Properties.
h On the Advanced tab, under Security, check “Allow active content to run in files on My Computer.”
h Click OK to close the Internet Properties dialog box.
17 If necessary, download the student data files for the course. You can download the data directly to student machines, to a central location on your own network, or to a disk. Install the data while logged into a student account or allow users full control.
a Create a folder called Student Data at the root of the hard drive.
b Connect to www.courseilt.com/instructor_tools.html.
c Click the link for Microsoft Office 2007 to display a page of course listings, and then click the link for Office 2007: Web Components and Collaboration.
d Click the link for downloading the data disk files, and follow the instructions that appear on your screen.
Setup instructions for every class
Every time you teach this course (including the first time), you will need to perform the following steps to set up each student computer.
Server computer
1 Remove the student accounts created for the previous class.
a At the server, choose Start, Administrative Tools, Active Directory Users and Computers.
b Expand OutlanderSpices.com.
c Open the Users folder.
d In the Name list, right-click each student name.
e Choose Delete to delete the student account.
2 Use the Exchange System Manager to delete all Exchange Mailboxes from the server. After a mailbox is marked as deleted, you’ll need to purge it manually. In the mailbox listing, right-click the mailbox and choose Purge.
3 Create new student accounts for the class.
4 Create new Exchange Mailboxes for each student.
5 Use the SharePoint management page to delete the site created for the class (Outlander Cookbook) and redo the setup (that is, create the site, add students, upload docs, create a workflow).
Student computers
1 At each student workstation, reformat the hard drive, install Windows XP Professional, and then re-install Microsoft Office 2007. Use the previous instructions for running the Outlook Setup Wizard.
2 Create a folder called Student Data at the root of the hard drive.
3 Copy the student data files to the Student Data folders of each workstation. (See the instructions in the preceding section about how to download the data files.)
Topic B: Frequently asked questions
There are no frequently asked questions for this course at this time.
Topic C: Course notes
There are no notes for this course at this time.
Topic D: Additional information
There is no additional information for this course at this time.